A mis-scoped executive office hire costs a founder months of momentum. We work with you to architect the role — clarifying scope, reporting lines and six-month outcomes — and then introduce strategic operators from our community whose judgement matches your pace.
Executive Assistant, Chief of Staff and Founder's Office are not interchangeable titles for the same person. Each solves a different bottleneck around a leader.
Time, priorities, communication flow and the operating rhythm around a leader.
A founder is losing hours every week to coordination, inbox and calendar.
Cross-functional execution, leadership cadence, special projects and decision support.
Strategy is set but follow-through across teams is slipping.
High-priority initiatives straight from the founder's desk: launches, partnerships, new markets.
The founder needs a builder who can take an idea from zero to running.
Five deliberate stages from diagnosing the bottleneck to checking in through the first ninety days.
We learn how you work, what is slowing you down and what the role must change.
Together we define the role: scope, reporting line, success measures and the right title.
We shortlist from our operator community and wider network, assessed for judgement, not just experience.
We run the process with you and help you compare candidates against the role you designed.
We check in with both sides through onboarding so the hire lands well.
Great executive office architecture applies wherever leadership complexity is high. Our mandates are open across industries; common domains include:
Scientific and technical founders often need Founder's Office associates and Chiefs of Staff who can read primary research, understand lab-to-market translation and run operations with rigour. Through our academic and technical advisory network, COvia connects organisations with ambitious students and graduates from the Indian Institute of Science (IISc), the IITs and comparable institutions.
You cannot evaluate an Executive Assistant, Chief of Staff or Founder's Office lead from a keyword CV alone. Our co-founders have spent 35+ combined years inside executive offices.
Senior administrative business partner with 15+ years supporting C-suite leaders at Google, Citi, Credit Suisse, Nomura and DuPont. Writes The EA Edge and co-founded Giftwork Solutions.
Anticipation, agility and execution: clarity to chaos, structure to complexity, trust to every interaction.
20+ years across strategy, executive office operations, PMO and business operations at Aviva, IBM, Quintiles, Philips, Publicis Sapient, Flipkart and Pine Labs. Co-founded a biotech startup and founded an ed-tech venture.
Frameworks, pragmatism and people: clear structure, sound governance and teams that perform.
Engineering leader with 13+ years across Edge AI, automotive telematics and trading platforms. Leads software engineering at Tribes Digital, Auckland; formerly Site Lead at EdgeTensor and VP at Citi. IIT Kanpur.
Advises COvia on technical role architecture, engineering-led Founder's Office mandates and practical AI fluency.
Every search begins with role architecture so you do not hire the wrong specification. Commercial structure and fee stages depend on the scope of the mandate (to be confirmed during your discovery conversation).
Timelines depend on whether the role specification is already clear or needs architectural work first, as well as notice periods in your market (specific search schedules to be confirmed per mandate).
Our offices are in Bengaluru, India and Auckland, New Zealand. We partner with founders and leadership teams globally across on-site, hybrid and remote executive office mandates.
That is the most common starting point. In our discovery call and role architecture stage, we map where your leadership team is losing leverage and define the exact remit before approaching candidates.
Tell us where your leadership bandwidth is stretched. We will help you decide what role to build and how to fill it.